For every project with a payment at stake
A shared record both sides can rely on
Structured milestones and defined challenge windows mean every stage of a project is agreed, evidenced and recorded - before payment is requested and before disputes arise.
What happens now versus what Bespea creates
What happens now
- Instructions sent over email and WhatsApp
- Completion disputed with no agreed standard
- Payment withheld while both sides argue
- Scramble to reconstruct evidence for adjudication
- No shared record - just two conflicting accounts
What Bespea creates
- Milestones agreed in writing before work starts
- Evidence captured against criteria both sides accepted
- A defined window to accept or raise documented concerns
- Challenges require a specific written reason
- A complete record, structured and ready for your advisors
How Protect This Project works
Set up milestones before work starts
Both parties agree on the stages, acceptance criteria and challenge window duration before a single task begins.
Capture evidence linked to each stage
Photos, documents and sign-offs are submitted against the specific milestone they relate to - not into a general folder.
Challenge window opens
When a milestone is marked complete, the other party has a defined window to accept or raise a specific documented concern.
Record closes with outcome documented
Acceptance, challenge, or default approval - whichever applies, the outcome is recorded and the record is closed.
The challenge window
Every milestone gets a defined window for the other party to respond. It removes the ambiguity that causes disputes to escalate.
Window open
Window opens
When a contractor marks a milestone complete, the challenge window opens immediately. The other party is notified and the clock starts.
Accepted
Accepted
The other party reviews the evidence and formally accepts. The milestone is closed and the record is updated.
Challenged
Challenge raised
The other party raises a concern - but it must be specific and documented. Vague objections are not accepted.
Window open
Silence means acceptance
If no challenge is raised within the agreed window, acceptance proceeds by default. No chasing, no ambiguity.
Recorded
Outcome recorded
Accepted, challenged or defaulted - the outcome is recorded against the milestone with a timestamp.
Evidence capture
Evidence that is tied to the work, not just stored
The record is only useful if the evidence is contextual. Every file in Bespea is linked to a specific milestone - not floating in a shared drive.
Photos linked to milestones
Images are attached to the specific stage they evidence - not dropped into a general folder with no context.
Location metadata where available
Where the device permits, location data is captured alongside photos to tie evidence to the site.
Documents version-tracked
Every uploaded document is timestamped and versioned. Earlier versions remain accessible in the record.
No retroactive uploads
Evidence cannot be submitted against a closed milestone without a documented reason that is visible to all parties.
Export and records
When disputes happen, what matters is the record
Export your full project record at any point - for your legal advisors, for an adjudicator, or simply for your own files.
Timeline
Every action timestamped in order
Milestones
Each stage with agreed criteria
Evidence
All files linked to the stage they support
Outcomes
Accepted, challenged or default - all recorded
Bespea structures the records. Your legal advisors use them. The export is a complete, structured file - not a screenshot.
This is not legal advice. Bespea extracts, tracks, and operationalises obligations for workflow purposes only.
Join the pilot
Limited to projects starting in the next 90 days
Bespea is in active pilot with UK studios, fit-out contractors and their clients. Onboarding is done with you, on the phone. Free for the full pilot period.
Apply for pilot accessWe reply within 1 working day.